Fill a Valid Da 31 Template

When filling out the DA 31 form, it is essential to follow specific guidelines to ensure accuracy and compliance. Below is a list of recommended actions and pitfalls to avoid during this process.

• Do provide your full name as it appears on official documents.
• Do include your DOD ID number to ensure proper identification.
• Do specify the type of absence clearly, selecting the appropriate checkbox.
• Do double-check the dates you enter for accuracy.
• Don't leave any required fields blank; this may delay processing.
• Don't use abbreviations or informal language in the remarks section.

The DA 31 form, which is the Request and Authority for Leave, is an essential document for military personnel seeking to take leave. Along with the DA 31, several other forms and documents may be required to ensure that the leave process is completed smoothly. Below is a list of these forms, each accompanied by a brief description.

• Leave and Earnings Statement (LES): This document provides a detailed account of a service member's pay and deductions. It is often used to verify leave balances and to confirm eligibility for leave types, especially chargeable leave.
• DA Form 4856: This is the Developmental Counseling Form. It is used by leaders to document counseling sessions with soldiers. If a leave request is related to performance issues or other counseling, this form may be referenced.
• FedEx Bill of Lading: This essential document provides a detailed record of shipments, outlining terms, conditions, and responsibilities, making it crucial for anyone involved in freight shipping. For more information, you can refer to Fillable Forms.
• DA Form 3349: This form is the Physical Profile. It indicates any medical limitations a soldier may have. If a leave request is due to medical reasons, this form can provide necessary documentation to support the request.
• DD Form 214: This is the Certificate of Release or Discharge from Active Duty. Although primarily used for discharge purposes, it may be relevant for service members transitioning to civilian life who are requesting terminal leave.
• DA Form 4187: This is the Personnel Action form. It is used to request changes to a soldier's status, including leave status. It can accompany the DA 31 in cases where a more formal request is necessary.

Understanding these additional forms can help streamline the leave process and ensure that all necessary documentation is in order. Proper preparation can alleviate potential delays and provide peace of mind during a service member's time away from duty.

• DA Form 4187 (Personnel Action) - This form is used to document personnel actions such as promotions, demotions, and transfers. Like the DA 31, it requires signatures from both the requestor and approving authorities, ensuring accountability and clarity in personnel changes.
• General Power of Attorney: Similar to other authorized forms, the General Power of Attorney form allows individuals to designate authority to another person, covering essential legal and financial decisions. For more information, you can refer to the General Power of Attorney form.
• DA Form 5001 (Leave Request) - Similar to the DA 31, this form serves as a request for leave but is specifically tailored for certain circumstances. Both forms require detailed information about the leave period and type, emphasizing the need for proper documentation.
• SF 71 (Application for Leave) - The SF 71 is a civilian equivalent to the DA 31, used by federal employees to request leave. Both forms require the requestor's information, type of leave, and signatures from supervisors, ensuring a standardized process across different branches.
• DA Form 2823 (Sworn Statement) - While primarily used for documenting statements, this form shares a similar structure with the DA 31 in terms of requiring signatures and detailed information. Both forms serve to formalize requests and actions within military procedures.
• DD Form 149 (Application for Correction of Military Record) - This form is used to request changes to military records. It parallels the DA 31 in that both require a clear request, specific information, and appropriate signatures for approval, maintaining a formal process for military actions.

Filling out the DA 31 form can be a straightforward process, but many people make common mistakes that can lead to delays or complications. One frequent error is providing incomplete information in the Requestor Information section. It’s essential to fill out all fields accurately, including your name, DOD ID, and rank. Missing even a small piece of information can result in the form being returned for corrections, prolonging the leave request process.

Another mistake occurs when individuals fail to specify the type of absence correctly. The form provides various options, such as chargeable and non-chargeable leave. Selecting the wrong type can lead to misunderstandings about your leave status. For instance, if you intend to take annual leave but mark it as emergency leave, it could create complications in your leave balance and approval process.

People often overlook the importance of accurate dates in the leave request section. Entering the wrong dates for the start and end of the leave can cause significant issues. It’s crucial to double-check the dates you enter in fields 9a and 9c, as well as the total days requested in 9b. Inaccurate dates can lead to confusion for both you and your supervisor, potentially resulting in disapproval of your request.

Finally, some individuals neglect to ensure that all necessary signatures are obtained before submitting the form. The DA 31 requires signatures from the requestor, supervisor, and approving authority. If any of these signatures are missing, the request will not be processed. It’s wise to review the form thoroughly before submission, ensuring that all required parties have signed and that the dates are correct. Taking the time to avoid these common mistakes can make the leave approval process smoother and more efficient.